Personal Assistant

Job Summary

We are looking for a highly organised, resourceful, and proactive Personal Assistant to provide top-level administrative support to our leadership team. The ideal candidate will serve as a strategic right-hand to the executive, managing daily operations, coordinating communication, and ensuring priorities are executed efficiently.

Job Description

Responsibilities:

• Efficiently manage executive calendars, schedule and confirm meetings, and coordinate appointments across multiple time zones.
• Prepare and format reports, draft and respond to correspondence, manage email communication, and handle sensitive and confidential documents with discretion.
• Coordinate local and international travel, including flight bookings, accommodation, transportation, and detailed itineraries.
• Prepare meeting agendas, organise materials, record minutes, and track follow-up actions to ensure timely execution.
• Serve as a primary point of contact between the executive and internal/external stakeholders, ensuring clear, professional, and timely communication.
• Assist with managing special projects, monitoring progress, and helping to ensure key deadlines and milestones are met.
• Help the executive stay focused on strategic initiatives by prioritising tasks, reminders, and pending actions.
• Assist in planning and coordinating corporate events, meetings, conferences, and team-building activities.
• Oversee basic administrative processes such as document filing, stationery and supplies, expense tracking, and other operational support as needed.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related discipline (preferred).
• Minimum of 3+ years’ experience in an Executive Assistant or similar high-level administrative role.
• Demonstrated experience supporting senior executives or top management.
•  Strong organisational, planning, and multitasking skills with the ability to manage competing priorities.
• Comfortable using major social media platforms, with an understanding of basic analytics and best practices.
• Exceptional written and verbal communication skills, with a polished and professional demeanour.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital calendar tools such as Google Calendar and Outlook.
• Able to think quickly, anticipate needs, and handle complex situations under tight timelines.
• High level of accuracy and thoroughness in a fast-paced environment.
• High level of integrity, discretion, and respect for confidentiality.
• Strong initiative, reliability, and sense of ownership.
• Ability to perform under pressure and meet tight deadlines.
• Professional appearance and excellent interpersonal skills.
• Willingness to occasionally work outside standard business hours when necessary.
• Ability to travel as required.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work in a dynamic, growth-oriented, and collaborative environment.

Location: Asaba, Delta State